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Securing your Multi-Function Copier

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Copiers today are at the center of document management in many offices because of the multiple functions they have available. For Instance printers today have features like print, copy, scan and fax as a standard. Copiers hooked to a network also have the ability to print over WiFi. Therefore using a network printer makes good business sense since companies can purchase or lease fewer machines. However, these copiers can be a liability if companies do not take steps to secure them. Here are some tips on securing your multi-function copier:

  1. Change default administrator login for the printer. This will make sure only management can make changes to the core functions of the device.
  2. Check for copier software updates. Printer manufacturers release updates for their copiers at regular intervals. Apart from adding new features, firmware updates also provide security patches to defend against vulnerabilities. These vulnerabilities can allow someone to hack your device and its functions.
  3. Ensure that your copier is covered by firewall and network security protocols. This gives additional armour to equipment and network.
  4. Implement a user authentication system to eliminate unauthorized access. Therefore only allowing people that have the right to access the device the ability to use its functions.
  5. Most copiers today come with features like secure printing. This feature is really useful when printing confidential documents,  as it needs a code before the document prints. Therefore making sure the person printing is at the device when the documents come out and not available for others to see. Additionally helping reduce the possibility of a loss of sensitive documents

Here at Copier Earth, We have experienced techs who can help in securing your multi-function copier.

Call us today @ 905-624-3188 and we can optimize document management security for you!! Feel free to Contact-Us for any query.

 

Choosing the Right Paper for your Multifunction Photocopier!

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There are different paper styles optimized and engineered for a variety of uses. The Paper you will purchase to load the copier in your office will be different than what you use to print photographs. It’s very important to choose the right paper for your copier. Below are some facts to consider when selecting a paper:

Brightness:

The brightness of the page will affect the sharpness of your text and Images. Most paper is around the 90s on this scale with less expensive copy paper coming around 92. Here at Copier Earth, our printing paper starts from 96 brights.

Shade:

Describes the tone of your paper. Differences in tone will make your white tone look warmer or colder depending upon the balance of red and blue light they reflect. Paper is no different and the balance of your shade can make a big difference in how your print turns out.

Paper Dust:

Believe it or not, paper dust is a thing and it affects the performance of your multifunction photocopier. The lower quality paper generates more dust which can result in the accumulation of debris on rollers and sensors.  This accumulation can lead and quality issues.

Weight:

Weight refers to the heaviness of each sheet of paper. The weight is commonly measured in GSM which means grams per square meter. The weight of the paper influences both how your print looks and how the page itself feels. Standard paper weight works best for offices. A downside is that lighter paper does not stand well against heat when passing through the fuser.

We have a large selection of paper here at Copier Earth.

Call us today @ 905-624-3188 and we can help you in selecting the right paper that can help you in running smooth printing operations.

Feel free to call or Contact-Us.

Why does a Photocopier Jam?

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Multi-function Copiers are a significant part of smooth operations in many offices today. They are at the center of document management. If you own or use a copier, you must be aware of paper jamming. It is frustrating and it always seems to happen during a deadline. We have listed some reasons why photocopier jams below:

Misaligned Paper – When the stack of paper is not properly aligned, it causes a paper Jam. When adding paper, make sure you fan it and avoid overstuffing the tray. A Majority of copier technicians recommend that you should first load half ream in the tray and then the rest making sure that the bottom lot does not shift and paper is stacked properly.

Paper Dust – Paper Dust is one the major causes of Jamming in Multi-function Printers. The dust collects on rollers and sensors over time and leads to jams. Businesses try to cut cost by using cheap paper. While cheap paper might increase your savings, it is not so great for your copier as low-quality paper generates more dust. Apart from Jamming, paper dust can also cause copy quality problems

Moist paper – Make sure you use clean, moisture-free paper. Moist or dirty paper is most likely to cause jams in the photocopiers

Dirty paper trays and Rollers – Keep the paper trays clean. The dirt from the trays will make its way to the roller causing slippage and accumulation of debris on rollers resulting in Jams.

Staples and Paper Clips – When small metal objects like staples or paper clips get inside the copier, they can cause jams. Even worse, it can damage parts. Sometimes these metal objects scratch the drums or leave a cut on the fuser resulting in quality issues. In some cases, the parts need replacement which can result in a big expense and downtime for your business. Make sure to check that the paper is free of staples and small clips while scanning or copying.

A copier service provider like Copier Earth can put a stop to copier paper jam problems caused by worn parts. We have certified and experienced technicians on board who will ensure that your Multi-function copier runs smoothly.

# Why Photocopier Jams

Call us today @ 905-624-3188 and we can offer you a customized plan designed specifically for your business needs. Feel free to contact us anytime!

Disinfecting your Printer, Copier or Multifunction Device

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The office photocopier is one of the most touched surfaces in the office. In the wake of the current pandemic, it has become essential to disinfect and clean. This applies to your multifunction photocopier as well.  Below are some of the key factors to consider while disinfecting your printer or copier:

 

  1. Make sure the device is unplugged and powered down before cleaning. Also, after cleanup before plugging in the device make sure surfaces are dry
  2. Avoid spraying cleaning agent directly onto the machine. Spray the cleaner on a lint free cloth/rag and then wipe surfaces. Avoid anything that contain bleach, ammonia or other harsh cleaning solutions (We at Copier Earth use Isopropyl alcohol to wipe down the machine). Most antibacterial wipes are acceptable in cleaning your machine. Don’t use one that is too wet though, or it could drip inside the machine.
  3. Cloth/Rags should be disposed of after each use
  4. Use only glass cleaner on scanner glass and wipe a with a lint free cloth
  5. When cleaning electronics, never use an excessively damp disinfectant wipe. If you have a damp wipe make sure to squeeze the extra liquid out before you start cleaning the copier.
  6. Never use rough paper towels or clothes to clean the glass in feeder and scanners as it may cause scratches which can lead to quality issues while scanning and copying.

# Disinfecting your Printer or Copier

Here at copier earth, Customer safety is our top priority. Our techs use PPE and approved cleaners to maintain the standards of hygiene and safety.

Call us today @ 905-624-3188!

Feel free to contact us anytime!