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Our Service

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We at Copier Earth Ltd pride our self with customizing low cost service contracts for our customers.

All our machines are fully supported with a comprehensive service contract which is optional for you to take.

FREE REPLACEMENT WARRANTY comes natural with our no hassle service contract. If copier gets frequent service call for the same issue we will replace it at no cost to you.

We have 15 qualified technicians on staff, all available to help you up and going.

We include service as a part of our Lease Agreement. But if you already have your own machine reach out to us to we can maintain it through our comprehensive service contract which include consumables.

Copiers and their Capabilities

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Copier / Photocopiers are extremely complicated pieces of equipment and have many features that most people may be unaware of. Below are the most common features that Copier / Photocopiers have that you may or may not be aware of.

Print and Copy

The inherent function present in every Copier / Photocopier today. This is the largest used function in the copiers. But there are many more ways to do this than most realize. Examples of some additional options when Printing or Copying are: Duplex – Print on both sides, ID Copy – Can print both sides of an ID on one side of a page, Scaling – Print multiple pages on one sheet.

Fax

It self not a widely used function anymore. But newer copiers have additional options where you can do more with faxes. The biggest of these is the ability to forward faxes to an email or to your computer without ever having to print it.

Air Print, Google Print and Cloud Print

Copiers today have the functionality of printing and scanning documents directly to and from the phone. Thereby increasing the scope of what these devices can accomplish and making the process of converting documents from digital to physical or vice versa much less complicated.

Stapling and Hole punching

Copier also come with the option of stapling and / or hole punching what you print . A crucial function for a busy office. Thus reducing the need of manual stapling and hole punching, resulting in increased operational efficiency.

USB Connectivity

This is a big advantage in cases where you are unable to print from a computer or smart device and need to print something urgently. This may be for a meeting, a presentation or you need to scan some crucial paperwork to send to a client. Most newer printers come with a feature where you can use a USB stick and print from or scan into.

Scanning

This is where digital copiers can really maximize efficiency. Modern copiers have features like Scan to Email which makes it easier to share documents in the company and with customers. Moreover, by converting paper documents into digital form, it becomes easier to find and track them.

When you are considering a copier for your new office or you are planning to upgrade your existing unit, consider the features that can maximize operational efficiency for your organization.

Call us today @ 1-877-591-COPY (2679) to see how we can help you in selecting a suitable copier for your office needs.

3 Ways User Authentication can Enhance Business Efficiency

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How can User Authentication enhance business efficiency, reducing waste and control printing costs? All this while safely handling sensitive financial information?

Customized by User.

A great way to control more of your copier is by registering User Accounts. By doing this you can turn on additional functions that were not visible before. Photocopiers with an id and password set-up have a more customized user experience. This is similar to you organizing the apps on your phone. Customization can be convenient and improve security by limiting access to specific functions that you are not interested in.

Implement Security Features.

Document security challenges are an existing issue in any organization.  Therefore about two thirds of IT decision-makers agree that security is a top concern.  Many IT people know of at least one time when documents have been lost, either,  inside or outside the company by an employee. However by enabling authentication you restrict access to unregistered users and prevent unwanted printing of confidential records or sensitive financial information.

Reduce Waste/Control Costs.

Large number of companies are concerned about wasteful printing. Thus User Authentication is a great tool to avoid this problem. An examples of this is limiting some of the users to print and copy in B/W only. With user-id and password enabled, administrators can provide them with access to only what an employee needs. For instance blocking all colour copying. Additionally, administrators can allot monthly quotas to the users which can reduce unnecessary printing.

Call us today @ 1-877-591-COPY (2679) to see how we can save you Time and Money!!

5 Tips For Staying Productive During Covid-19

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COVID-19 has altered the landscape of work and this change has resulted in working from home for many of us. Some are already used to working from home while for some it is a completely new practice. Below are 5 tips that can help to stay productive while working from home:

  1. Designate your workspace to a specific area in your home. Make your work space a stress free zone where you can concentrate and focus more. This will also help you not to affect the lives of other members of the household. In case you don’t have a separate room, try and find a spot with less traffic or a corner of the room.
  2.  Reduce interruptions as they can cause you to lose your focus, fall behind on a deadline or procrastinate. Notify your friends and family that you are unavailable during work hours and should not be interrupted.
  3. While it’s important to stay updated on what’s happening around us, our brain needs more than the news related to this pandemic. Now is the perfect time to sharpen your skills. Take an online course during the time you would be otherwise spending in traffic, at the gym or hanging out with friends and family. In fact, many of the online schools are offering courses for free or with big discounts right now.
  4. Make sure you take effective breaks to be more productive. Take a 15 minute walk once or twice a day especially whenever you are feeling exhausted or indecisive.
  5. Whether working from the office or from home, document management is a major part of work. You might need to print or scan documents to send to a client or a colleague. Now would be a good time to invest in MFP now available in smaller sizes for your home office. Most of the copiers today come with the features like print, copy, scan and Fax. Some of the newer models also have ability to print and scan from a mobile device (Air Print and Google Cloud Print). This in turn can reduce stress and make managing documents simple as using a toaster

So, these are our 5 Tips For Staying Productive during the pandemic.

Here at Copier Earth, we have a large selection of MFP’s (Multifunctional Printers) both in Color and Black and White options. Call us today @ 905-624-3188 to see how we can help in enhancing your productivity while working from home.

You can also browse our Canon printers and additional Service Options. Feel free to Contact-Us for a free quote.

4 Tips for Selecting the Right Photocopier for Your Law Firm

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Every law firm needs a copier for their operations. There are a lot of options available on the internet when it comes to buying an MFP. However, it’s very hard to select the right copier that suits the requirement of your legal operations a little more complicated.

Here are 4 tips to be sure that you are selecting the best Multifunctional Photocopier for your law firm.

Output speed

While choosing a copier for your law office, printing speed (pages per minute) should be a key consideration. Choose a device capable of keeping pace with your printing needs. You need to determine your regular and peak output volumes before selecting a copier that suits your requirements.  Also, research about the paper storage capacity of the copier, the ability to print different paper sizes and various different paper types.

Scanning Capacity and speed

Scanning is an integral part of operations in a legal firm. Look for a unit that has an Automatic Document Feeder and a minimum 100 sheet capacity for scanning. The unit should be able handle large scanning jobs, while also printing and handling incoming faxes. Make sure the unit you are buying is compatible with the software you use for document management.

Scanning Resolution

Scanning resolution is also one of the major factors when you are selecting a copier for your legal firm.  Look for a copier that has a resolution of at least 600 dpi (dots per inch). This will give you the best image of your customer’s documents.

Maintenance

While choosing the right copier for your law firm it is also essential to select the right maintenance provider. Choose a provider that performs regular maintenance on the unit without having to ask. Look into the key factors like service response times, supplies delivery and remote troubleshooting. Request a copy of their agreement to see what is covered under the service and what is not.

If you are looking for more details or need help picking a copier for your firm call us today @ 905-624-3188 and we can provide you with customized solutions based on your requirements.

You can also browse our Canon printers and additional Service Options. Feel free to Contact-Us for a free quote.

Advantages of Leasing an Multi-Function Photocopier (MFP)

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Leasing is often the best approach of getting the right technology into your office. Here are some benefits of leasing a Multi-Function Copier

  1. No need to wait until you have enough capital to make an outright purchase. Leasing helps you take advantage of technology to grow your business now instead of waiting.
  2. Leasing helps in reducing Startup costs. By spreading you cost over the entire leasing period the initial expense is small. This allows you to get the equipment quickly at a fixed monthly charge.
  3. Technology is changing rapidly. The right leasing program gives you the option of upgrading the equipment any time during the lease. When a new and improved technology comes in the market, you can upgrade your lease rather than waiting for you lease to expire.
  4. Your organization’s increased cash flow will create better profit-generating activities, emergency needs, and investments.
  5. Lease has tax benefits as it is considered as pre-tax business expense, which you deduct a lease payment each time it’s made.
  6. When the lease ends you have an option of buying the unit, upgrading it or returning it.

# Leasing a Multi-Function Copier

We are currently offering 90 days no payment option on all your new leases! Call us today @ 905-624-3188 and we can provide a customized solution based on your needs.

You can also browse our Lease options and additional Service Options. Feel free to Contact-Us for a free quote.

Securing your Multi-Function Copier

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Copiers today are at the center of document management in many offices because of the multiple functions they have available. For Instance printers today have features like print, copy, scan and fax as a standard. Copiers hooked to a network also have the ability to print over WiFi. Therefore using a network printer makes good business sense since companies can purchase or lease fewer machines. However, these copiers can be a liability if companies do not take steps to secure them. Here are some tips on securing your multi-function copier:

  1. Change default administrator login for the printer. This will make sure only management can make changes to the core functions of the device.
  2. Check for copier software updates. Printer manufacturers release updates for their copiers at regular intervals. Apart from adding new features, firmware updates also provide security patches to defend against vulnerabilities. These vulnerabilities can allow someone to hack your device and its functions.
  3. Ensure that your copier is covered by firewall and network security protocols. This gives additional armour to equipment and network.
  4. Implement a user authentication system to eliminate unauthorized access. Therefore only allowing people that have the right to access the device the ability to use its functions.
  5. Most copiers today come with features like secure printing. This feature is really useful when printing confidential documents,  as it needs a code before the document prints. Therefore making sure the person printing is at the device when the documents come out and not available for others to see. Additionally helping reduce the possibility of a loss of sensitive documents

Here at Copier Earth, We have experienced techs who can help in securing your multi-function copier.

Call us today @ 905-624-3188 and we can optimize document management security for you!! Feel free to Contact-Us for any query.

 

Choosing the Right Paper for your Multifunction Photocopier!

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There are different paper styles optimized and engineered for a variety of uses. The Paper you will purchase to load the copier in your office will be different than what you use to print photographs. It’s very important to choose the right paper for your copier. Below are some facts to consider when selecting a paper:

Brightness:

The brightness of the page will affect the sharpness of your text and Images. Most paper is around the 90s on this scale with less expensive copy paper coming around 92. Here at Copier Earth, our printing paper starts from 96 brights.

Shade:

Describes the tone of your paper. Differences in tone will make your white tone look warmer or colder depending upon the balance of red and blue light they reflect. Paper is no different and the balance of your shade can make a big difference in how your print turns out.

Paper Dust:

Believe it or not, paper dust is a thing and it affects the performance of your multifunction photocopier. The lower quality paper generates more dust which can result in the accumulation of debris on rollers and sensors.  This accumulation can lead and quality issues.

Weight:

Weight refers to the heaviness of each sheet of paper. The weight is commonly measured in GSM which means grams per square meter. The weight of the paper influences both how your print looks and how the page itself feels. Standard paper weight works best for offices. A downside is that lighter paper does not stand well against heat when passing through the fuser.

We have a large selection of paper here at Copier Earth.

Call us today @ 905-624-3188 and we can help you in selecting the right paper that can help you in running smooth printing operations.

Feel free to call or Contact-Us.

Why does a Photocopier Jam?

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Multi-function Copiers are a significant part of smooth operations in many offices today. They are at the center of document management. If you own or use a copier, you must be aware of paper jamming. It is frustrating and it always seems to happen during a deadline. We have listed some reasons why photocopier jams below:

Misaligned Paper – When the stack of paper is not properly aligned, it causes a paper Jam. When adding paper, make sure you fan it and avoid overstuffing the tray. A Majority of copier technicians recommend that you should first load half ream in the tray and then the rest making sure that the bottom lot does not shift and paper is stacked properly.

Paper Dust – Paper Dust is one the major causes of Jamming in Multi-function Printers. The dust collects on rollers and sensors over time and leads to jams. Businesses try to cut cost by using cheap paper. While cheap paper might increase your savings, it is not so great for your copier as low-quality paper generates more dust. Apart from Jamming, paper dust can also cause copy quality problems

Moist paper – Make sure you use clean, moisture-free paper. Moist or dirty paper is most likely to cause jams in the photocopiers

Dirty paper trays and Rollers – Keep the paper trays clean. The dirt from the trays will make its way to the roller causing slippage and accumulation of debris on rollers resulting in Jams.

Staples and Paper Clips – When small metal objects like staples or paper clips get inside the copier, they can cause jams. Even worse, it can damage parts. Sometimes these metal objects scratch the drums or leave a cut on the fuser resulting in quality issues. In some cases, the parts need replacement which can result in a big expense and downtime for your business. Make sure to check that the paper is free of staples and small clips while scanning or copying.

A copier service provider like Copier Earth can put a stop to copier paper jam problems caused by worn parts. We have certified and experienced technicians on board who will ensure that your Multi-function copier runs smoothly.

# Why Photocopier Jams

Call us today @ 905-624-3188 and we can offer you a customized plan designed specifically for your business needs. Feel free to contact us anytime!

Disinfecting your Printer, Copier or Multifunction Device

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The office photocopier is one of the most touched surfaces in the office. In the wake of the current pandemic, it has become essential to disinfect and clean. This applies to your multifunction photocopier as well.  Below are some of the key factors to consider while disinfecting your printer or copier:

 

  1. Make sure the device is unplugged and powered down before cleaning. Also, after cleanup before plugging in the device make sure surfaces are dry
  2. Avoid spraying cleaning agent directly onto the machine. Spray the cleaner on a lint free cloth/rag and then wipe surfaces. Avoid anything that contain bleach, ammonia or other harsh cleaning solutions (We at Copier Earth use Isopropyl alcohol to wipe down the machine). Most antibacterial wipes are acceptable in cleaning your machine. Don’t use one that is too wet though, or it could drip inside the machine.
  3. Cloth/Rags should be disposed of after each use
  4. Use only glass cleaner on scanner glass and wipe a with a lint free cloth
  5. When cleaning electronics, never use an excessively damp disinfectant wipe. If you have a damp wipe make sure to squeeze the extra liquid out before you start cleaning the copier.
  6. Never use rough paper towels or clothes to clean the glass in feeder and scanners as it may cause scratches which can lead to quality issues while scanning and copying.

# Disinfecting your Printer or Copier

Here at copier earth, Customer safety is our top priority. Our techs use PPE and approved cleaners to maintain the standards of hygiene and safety.

Call us today @ 905-624-3188!

Feel free to contact us anytime!