Which is the best copier for small businesses?
We want to highlight the top black and white and coloured Canon printers that are considered great as small business copiers.
There are thousands of printers available on the market today and so many different models, options, and manufacturers to choose from. When it comes to small businesses, there are also many factors to consider when purchasing a printer. These can range from price, quality, size, speed output, and the number of users.
Many small businesses, particularly start-ups, have tight budgets. To save money, start with a used one – a $3000 used printer can cost up to $50,000 brand new.
Although many people are hesitant to purchase a used copier, we can assure you that if purchased at Copier Earth, ours are as good as new. We replace all parts of our photocopiers to ensure that the printer functions at brand new capacity. If any issues arise, or any parts are needed, we will send our technicians directly to you to ensure your needs are met and business can run smoothly.
Below are our recommendations for the best photocopiers – black and white and colour – for your small business’s needs:
Black and White Options:
The Canon IRA4535 comes with AirPrint and WiFi enabled, with an impressive printing rate of 35 pages per minute. With its USB printing and scanning capabilities, the 4535 comes fully loaded offering to print, copying, scanning and fax. The machine has 4 drawers to accommodate letter, legal, and paper sizes up to 11’ x 17’. Features like Scan to desktop or Scan to email. It has automatic duplexing and stapling and collate options.
The Canon IRA4235 includes the same functionalities and features as the Canon IRA4235, except it does not come with airprint and WiFi enabled, nor does it offer USB printing and scanning. So if you do not require a printer with advanced technological capabilities, then the 4235 may be best suited for you.
Colour Options:
The Canon IRAC5535 offers the same features and capabilities as the Canon IRA4535, except it also includes coloured printing. So if your small business requires reliable, consistent coloured printing and photocopying, we suggest the Canon IRAC5535.
The Canon IRAC5235 offers the same features and capabilities as the Canon IRA4235, except it also includes coloured printing. So if your small business does not require a printer with advanced technological capabilities, though requires reliable, consistent coloured printing and photocopying, we suggest the Canon IRAC5235.
We understand that it can be overwhelming to determine which printer is best for your small business, given that there are thousands of different products and models available with hefty prince points. However, we believe that our four black and white and coloured refurbished Canon printer options – with their varying functionalities and capabilities – are best suited to meet your business’s needs.
# Small Business Copiers
At Copier Earth, your needs are our highest priority. If you have any questions or concerns, call us directly at 905-624-3188.
Top Remote Meeting Apps!!!
The current pandemic has led to the evolution of work from home. Even though people are working from home, but employers still need to be in contact with their staff. Therefore, the need for a dependable remote meeting app has gained prominence. A quick google search will provide you a lot of options but you have to consider a number of factors before deciding on app that suits the requirement of your business. Here are some of our top picks from available remote meeting apps:
Zoom
It is one of the most popular video conferencing apps for businesses. The demand for Zoom saw an incredible increase during this pandemic. It is feature-rich, with various plans based on business needs and sizes. It includes a capability of up to 200 participants, unlimited cloud storage, custom email and more. #Zoom
Google Hangouts
Hangout is usually considered to be an individual user, not as feature-rich as other commercial and another enterprise-ready service. However, for small businesses that use G Suite applications, hangouts can be an effective tool for video communication. #Google Hanouts
Google Meet
Designed for enterprise customers, Meet is an advanced version of hangouts. Google Meet is designed around scheduled video meetings among team members, with similar features to zoom like syncing calendars, a conference room and a more sophisticated user experience. #Google Meet
Go to Meeting
One of the oldest video conferencing apps, Go to the meeting has many useful features, including instant meetings and in-app meeting messaging between participants. #Go to Meeting
Microsoft Teams
Teams have been around for quite some time now. But during the pandemic, this app gained its much-deserved prominence. Being part of the office 365 suite, it is quite popular in education sectors and is slowly gaining popularity among small businesses. Just like zoom, it has the capability of up to 200 participants. Another note-worthy feature for teams is background selection. #Microsoft Teams
# Remote Meeting Apps
Disinfecting your Printer, Copier or Multifunction Device
The office photocopier is one of the most touched surfaces in the office. In the wake of the current pandemic, it has become essential to disinfect and clean. This applies to your multifunction photocopier as well. Below are some of the key factors to consider while disinfecting your printer or copier:
- Make sure the device is unplugged and powered down before cleaning. Also, after cleanup before plugging in the device make sure surfaces are dry
- Avoid spraying cleaning agent directly onto the machine. Spray the cleaner on a lint free cloth/rag and then wipe surfaces. Avoid anything that contain bleach, ammonia or other harsh cleaning solutions (We at Copier Earth use Isopropyl alcohol to wipe down the machine). Most antibacterial wipes are acceptable in cleaning your machine. Don’t use one that is too wet though, or it could drip inside the machine.
- Cloth/Rags should be disposed of after each use
- Use only glass cleaner on scanner glass and wipe a with a lint free cloth
- When cleaning electronics, never use an excessively damp disinfectant wipe. If you have a damp wipe make sure to squeeze the extra liquid out before you start cleaning the copier.
- Never use rough paper towels or clothes to clean the glass in feeder and scanners as it may cause scratches which can lead to quality issues while scanning and copying.
# Disinfecting your Printer or Copier
Here at copier earth, Customer safety is our top priority. Our techs use PPE and approved cleaners to maintain the standards of hygiene and safety.
Call us today @ 905-624-3188!
Feel free to contact us anytime!
Why does a Photocopier Jam?
Multi-function Copiers are a significant part of smooth operations in many offices today. They are at the center of document management. If you own or use a copier, you must be aware of paper jamming. It is frustrating and it always seems to happen during a deadline. We have listed some reasons why photocopier jams below:
Misaligned Paper – When the stack of paper is not properly aligned, it causes a paper Jam. When adding paper, make sure you fan it and avoid overstuffing the tray. A Majority of copier technicians recommend that you should first load half ream in the tray and then the rest making sure that the bottom lot does not shift and paper is stacked properly.
Paper Dust – Paper Dust is one the major causes of Jamming in Multi-function Printers. The dust collects on rollers and sensors over time and leads to jams. Businesses try to cut cost by using cheap paper. While cheap paper might increase your savings, it is not so great for your copier as low-quality paper generates more dust. Apart from Jamming, paper dust can also cause copy quality problems
Moist paper – Make sure you use clean, moisture-free paper. Moist or dirty paper is most likely to cause jams in the photocopiers
Dirty paper trays and Rollers – Keep the paper trays clean. The dirt from the trays will make its way to the roller causing slippage and accumulation of debris on rollers resulting in Jams.
Staples and Paper Clips – When small metal objects like staples or paper clips get inside the copier, they can cause jams. Even worse, it can damage parts. Sometimes these metal objects scratch the drums or leave a cut on the fuser resulting in quality issues. In some cases, the parts need replacement which can result in a big expense and downtime for your business. Make sure to check that the paper is free of staples and small clips while scanning or copying.
A copier service provider like Copier Earth can put a stop to copier paper jam problems caused by worn parts. We have certified and experienced technicians on board who will ensure that your Multi-function copier runs smoothly.
# Why Photocopier Jams
Call us today @ 905-624-3188 and we can offer you a customized plan designed specifically for your business needs. Feel free to contact us anytime!
Choosing the Right Paper for your Multifunction Photocopier!
There are different paper styles optimized and engineered for a variety of uses. The Paper you will purchase to load the copier in your office will be different than what you use to print photographs. It’s very important to choose the right paper for your copier. Below are some facts to consider when selecting a paper:
Brightness:
The brightness of the page will affect the sharpness of your text and Images. Most paper is around the 90s on this scale with less expensive copy paper coming around 92. Here at Copier Earth, our printing paper starts from 96 brights.
Shade:
Describes the tone of your paper. Differences in tone will make your white tone look warmer or colder depending upon the balance of red and blue light they reflect. Paper is no different and the balance of your shade can make a big difference in how your print turns out.
Paper Dust:
Believe it or not, paper dust is a thing and it affects the performance of your multifunction photocopier. The lower quality paper generates more dust which can result in the accumulation of debris on rollers and sensors. This accumulation can lead and quality issues.
Weight:
Weight refers to the heaviness of each sheet of paper. The weight is commonly measured in GSM which means grams per square meter. The weight of the paper influences both how your print looks and how the page itself feels. Standard paper weight works best for offices. A downside is that lighter paper does not stand well against heat when passing through the fuser.
We have a large selection of paper here at Copier Earth.
Call us today @ 905-624-3188 and we can help you in selecting the right paper that can help you in running smooth printing operations.
Feel free to call or Contact-Us.
Maintaining your Office Photocopier!
Office photocopiers are an important part of smooth office operations. Almost all of us faced a time when we had to deal with a broken office copier. Here are some tips that can help you in maintaining your office copier
Warm-up
If the copier hasn’t been used for several days, it is recommended to run a few test prints before using the copier intensively. The majority of copiers when left idle for a period of time, go into sleep mode and initiate calibration mode once started up again. The machine does this to ensure that you get the most optimal quality on your next printout.
Choosing a Copier that suits your needs
In some cases, the copiers break down because the machine is not well-suited for the demands of office members. If you have a copier that regularly breaks down, overuse could be the reason. Always remember, a cheap copier might result in repeated repairs in long run. It is always better to invest in equipment that will keep up with your growing demand.
Regular cleaning
Handle the photocopier with care. Regular cleaning of the machine’s exterior and cleaning of bypass and exit trays will help increase the life of your copier. Whenever clearing jams, be sure you retrieve all parts of the page that has jammed. Even the tiniest scrap of paper left inside the paper path can cause damage during your next copy run.
Copier Earth has maintenance plans that can be customized according to your business needs. All our maintenance plans include toner, labour, parts replacement, online troubleshooting and onsite visits. Having professional care for your equipment can extend its life by years saving you lots of money in the long run.
Call us today @ 905-624-3188 !!
We do offer Maintenance Contracts. Feel free to contact us!
Refurbished Copiers.. Are they Worth It?
Refurbished Photocopiers are a great value for money. The most important point is, that a refurbished copier does everything just like a brand-new copier. Refurbished copiers are lightly used unit that goes through a very in-depth testing procedure. Therefore they get tested for functionality and defects before they are sent out for reselling or rentals. We know a lot of questions come to mind when it comes to buying used equipment. Below we elaborate on some of the key benefits of opting for a refurbished photocopier.
Cost – Refurbished copiers are way cheaper than new ones. Therefore we at Copier Earth have the option of renting them out on a monthly basis which covers all supplies and maintenance for less than a new copier. In addition, we provide photocopiers for short-term rentals for production shows and events in GTA at low cost without having to enter into a long-term commitment.
Recycling Benefits – When companies choose to refurbish Copiers, Mother Earth receives all the advantages that recycling provides. Photocopiers are mostly made of plastics and when they are disposed it adds up to global waste. Thus by choosing to buy a Refurbished copier with us you are not helping your business lower costs, but are helping the planet by reducing waste in the world.
Copier Earth is one of the largest resellers of Photocopiers in GTA. We have been in the business for 10 years and have proudly refurbished more than 10,000 Copiers.
Call us today @ 905-624-3188 !! and we can help you in choosing the best copier that suits your requirements and also gives you the best value for your money.
Please check out our Collection of Refurbished Printers or you can Contact Us for more information.
Top Remote Desktop Software?
The Covid-19 pandemic has resulted in a surge of people working from home. With the emergence of this new setup, the need for remote desktop software has expanded. Remote desktop software or Remote access software lets you completely control one computer from another. This means you can take the access of keyboard and mouse of the remote computer and use the computer you have a connection to just like your own. Here are our top picks for remote access software:
Chrome Remote Desktop
- This is an extension of the chrome browser, which allows to set up remote access from any other computer running Google Chrome.
- It offers multi-monitor support and includes a file transfer tool.
- One of the major drawbacks of the program is that it does not offer a chat feature, which most remote desktop applications have.
AnyDesk
- AnyDesk is a remote program with one of the simplest installation processes.
- It also provides the capability for both file and audio transfer.
- In addition, AnyDesk gives an option of recording remote sessions so it is easier to upload for others to watch at a later time.
- The software updates automatically, meaning you always have the latest version.
AeroAdmin
- It is the easiest program to use for remote access.
- The software is quick and can be easily set up.
- It can be installed as a potable application.
- The program also gives the option of remotely logging off and rebooting the computer.
- Some of the limitations include no chat support, limited connection times in the free version, no remote printing and no file transfer support in the free version.
Call us today @ 905-624-3188! and we can help you in selecting the right remote program for your office.
Multifunction Photocopier – Inkjet or Laser?
Covid-19 has altered the landscape of business, making multi-function devices a big part of work life today. With the increase in operations from home offices, the need for choosing the right device for your work is leaving many confused and dazed. First, it is good to know that all Multifunction Devices today have Print, Copy and Scan as a standard option. Second, unfortunately, there are a lot of companies that sell these devices. Each company has multiple options, all with different functions and costs. Finally, however, almost every Multifunctional Photocopier uses one of the two main printing technologies ( Inkjet vs Laser Copiers).
Here are some of the key differences between these technologies to help with your decision-making:
Inkjet | Laser | |
Cost For Equipment | $-$$$ | $$-$$$$ |
Cost To Print | $$$ | $ |
Scan Option | Yes | Yes |
Print Documents | Good | Best |
Print Pictures | Best | Good |
Weight | Starts at 20 Lbs | Starts at 30 Lbs |
# Inkjet vs Laser Copiers
If you need more help deciding don’t hesitate to call. We have a very large selection and can find one to suit your specific needs.