prevnext
Search
0 Call(905) 624-3188

5 Tips For Staying Productive During Covid-19

by

 

COVID-19 has altered the landscape of work and this change has resulted in working from home for many of us. Some are already used to working from home while for some it is a completely new practice. Below are 5 tips that can help to stay productive while working from home:

  1. Designate your workspace to a specific area in your home. Make your work space a stress free zone where you can concentrate and focus more. This will also help you not to affect the lives of other members of the household. In case you don’t have a separate room, try and find a spot with less traffic or a corner of the room.
  2.  Reduce interruptions as they can cause you to lose your focus, fall behind on a deadline or procrastinate. Notify your friends and family that you are unavailable during work hours and should not be interrupted.
  3. While it’s important to stay updated on what’s happening around us, our brain needs more than the news related to this pandemic. Now is the perfect time to sharpen your skills. Take an online course during the time you would be otherwise spending in traffic, at the gym or hanging out with friends and family. In fact, many of the online schools are offering courses for free or with big discounts right now.
  4. Make sure you take effective breaks to be more productive. Take a 15 minute walk once or twice a day especially whenever you are feeling exhausted or indecisive.
  5. Whether working from the office or from home, document management is a major part of work. You might need to print or scan documents to send to a client or a colleague. Now would be a good time to invest in MFP now available in smaller sizes for your home office. Most of the copiers today come with the features like print, copy, scan and Fax. Some of the newer models also have ability to print and scan from a mobile device (Air Print and Google Cloud Print). This in turn can reduce stress and make managing documents simple as using a toaster

So, these are our 5 Tips For Staying Productive during the pandemic.

Here at Copier Earth, we have a large selection of MFP’s (Multifunctional Printers) both in Color and Black and White options. Call us today @ 905-624-3188 to see how we can help in enhancing your productivity while working from home.

You can also browse our Canon printers and additional Service Options. Feel free to Contact-Us for a free quote.

4 Tips for Selecting the Right Photocopier for Your Law Firm

by

Every law firm needs a copier for their operations. There are a lot of options available on the internet when it comes to buying an MFP. However, it’s very hard to select the right copier that suits the requirement of your legal operations a little more complicated.

Here are 4 tips to be sure that you are selecting the best Multifunctional Photocopier for your law firm.

Output speed

While choosing a copier for your law office, printing speed (pages per minute) should be a key consideration. Choose a device capable of keeping pace with your printing needs. You need to determine your regular and peak output volumes before selecting a copier that suits your requirements.  Also, research about the paper storage capacity of the copier, the ability to print different paper sizes and various different paper types.

Scanning Capacity and speed

Scanning is an integral part of operations in a legal firm. Look for a unit that has an Automatic Document Feeder and a minimum 100 sheet capacity for scanning. The unit should be able handle large scanning jobs, while also printing and handling incoming faxes. Make sure the unit you are buying is compatible with the software you use for document management.

Scanning Resolution

Scanning resolution is also one of the major factors when you are selecting a copier for your legal firm.  Look for a copier that has a resolution of at least 600 dpi (dots per inch). This will give you the best image of your customer’s documents.

Maintenance

While choosing the right copier for your law firm it is also essential to select the right maintenance provider. Choose a provider that performs regular maintenance on the unit without having to ask. Look into the key factors like service response times, supplies delivery and remote troubleshooting. Request a copy of their agreement to see what is covered under the service and what is not.

If you are looking for more details or need help picking a copier for your firm call us today @ 905-624-3188 and we can provide you with customized solutions based on your requirements.

You can also browse our Canon printers and additional Service Options. Feel free to Contact-Us for a free quote.

Advantages of Leasing an Multi-Function Photocopier (MFP)

by

Leasing is often the best approach of getting the right technology into your office. Here are some benefits of leasing a Multi-Function Copier

  1. No need to wait until you have enough capital to make an outright purchase. Leasing helps you take advantage of technology to grow your business now instead of waiting.
  2. Leasing helps in reducing Startup costs. By spreading you cost over the entire leasing period the initial expense is small. This allows you to get the equipment quickly at a fixed monthly charge.
  3. Technology is changing rapidly. The right leasing program gives you the option of upgrading the equipment any time during the lease. When a new and improved technology comes in the market, you can upgrade your lease rather than waiting for you lease to expire.
  4. Your organization’s increased cash flow will create better profit-generating activities, emergency needs, and investments.
  5. Lease has tax benefits as it is considered as pre-tax business expense, which you deduct a lease payment each time it’s made.
  6. When the lease ends you have an option of buying the unit, upgrading it or returning it.

# Leasing a Multi-Function Copier

We are currently offering 90 days no payment option on all your new leases! Call us today @ 905-624-3188 and we can provide a customized solution based on your needs.

You can also browse our Lease options and additional Service Options. Feel free to Contact-Us for a free quote.

Securing your Multi-Function Copier

by

Copiers today are at the center of document management in many offices because of the multiple functions they have available. For Instance printers today have features like print, copy, scan and fax as a standard. Copiers hooked to a network also have the ability to print over WiFi. Therefore using a network printer makes good business sense since companies can purchase or lease fewer machines. However, these copiers can be a liability if companies do not take steps to secure them. Here are some tips on securing your multi-function copier:

  1. Change default administrator login for the printer. This will make sure only management can make changes to the core functions of the device.
  2. Check for copier software updates. Printer manufacturers release updates for their copiers at regular intervals. Apart from adding new features, firmware updates also provide security patches to defend against vulnerabilities. These vulnerabilities can allow someone to hack your device and its functions.
  3. Ensure that your copier is covered by firewall and network security protocols. This gives additional armour to equipment and network.
  4. Implement a user authentication system to eliminate unauthorized access. Therefore only allowing people that have the right to access the device the ability to use its functions.
  5. Most copiers today come with features like secure printing. This feature is really useful when printing confidential documents,  as it needs a code before the document prints. Therefore making sure the person printing is at the device when the documents come out and not available for others to see. Additionally helping reduce the possibility of a loss of sensitive documents

Here at Copier Earth, We have experienced techs who can help in securing your multi-function copier.

Call us today @ 905-624-3188 and we can optimize document management security for you!! Feel free to Contact-Us for any query.

 

Multifunction Photocopier – Inkjet or Laser?

by

Covid-19 has altered the landscape of business, making multi-function devices a big part of work life today. With the increase in operations from home offices, the need for choosing the right device for your work is leaving many confused and dazed. First, it is good to know that all Multifunction Devices today have Print, Copy and Scan as a standard option. Second, unfortunately, there are a lot of companies that sell these devices. Each company has multiple options, all with different functions and costs. Finally, however, almost every Multifunctional Photocopier uses one of the two main printing technologies ( Inkjet vs Laser Copiers).

Here are some of the key differences between these technologies to help with your decision-making:

Inkjet Laser
Cost For Equipment $-$$$ $$-$$$$
Cost To Print $$$ $
Scan Option Yes Yes
Print Documents Good Best
Print Pictures Best Good
Weight Starts at 20 Lbs Starts at 30 Lbs

# Inkjet vs Laser Copiers

If you need more help deciding don’t hesitate to call. We have a very large selection and can find one to suit your specific needs.

Call us today @ 905-624-3188 Or start a chat with a live person at the bottom right of your screen. 

Top Remote Desktop Software?

by

The Covid-19 pandemic has resulted in a surge of people working from home. With the emergence of this new setup, the need for remote desktop software has expanded. Remote desktop software or Remote access software lets you completely control one computer from another.  This means you can take the access of keyboard and mouse of the remote computer and use the computer you have a connection to just like your own. Here are our top picks for remote access software:

Chrome Remote Desktop

  • This is an extension of the chrome browser, which allows to set up remote access from any other computer running Google Chrome.
  • It offers multi-monitor support and includes a file transfer tool.
  • One of the major drawbacks of the program is that it does not offer a chat feature, which most remote desktop applications have.

AnyDesk

  • AnyDesk is a remote program with one of the simplest installation processes.
  • It also provides the capability for both file and audio transfer.
  • In addition, AnyDesk gives an option of recording remote sessions so it is easier to upload for others to watch at a later time.
  • The software updates automatically, meaning you always have the latest version.

AeroAdmin

  • It is the easiest program to use for remote access.
  • The software is quick and can be easily set up.
  • It can be installed as a potable application.
  • The program also gives the option of remotely logging off and rebooting the computer.
  • Some of the limitations include no chat support, limited connection times in the free version, no remote printing and no file transfer support in the free version.

Call us today @ 905-624-3188! and we can help you in selecting the right remote program for your office.

Refurbished Copiers.. Are they Worth It?

by

Refurbished Photocopiers are a great value for money. The most important point is, that a refurbished copier does everything just like a brand-new copier.  Refurbished copiers are lightly used unit that goes through a very in-depth testing procedure. Therefore they get tested for functionality and defects before they are sent out for reselling or rentals. We know a lot of questions come to mind when it comes to buying used equipment. Below we elaborate on some of the key benefits of opting for a refurbished photocopier.

Cost – Refurbished copiers are way cheaper than new ones. Therefore we at Copier Earth have the option of renting them out on a monthly basis which covers all supplies and maintenance for less than a new copier. In addition, we provide photocopiers for short-term rentals for production shows and events in GTA at low cost without having to enter into a long-term commitment.

Recycling Benefits – When companies choose to refurbish Copiers, Mother Earth receives all the advantages that recycling provides. Photocopiers are mostly made of plastics and when they are disposed it adds up to global waste. Thus by choosing to buy a Refurbished copier with us you are not helping your business lower costs, but are helping the planet by reducing waste in the world.

Copier Earth is one of the largest resellers of Photocopiers in GTA. We have been in the business for 10 years and have proudly refurbished more than 10,000 Copiers.

Call us today @ 905-624-3188 !! and we can help you in choosing the best copier that suits your requirements and also gives you the best value for your money.

Please check out our Collection of Refurbished Printers or you can Contact Us for more information.

Choosing the Right Paper for your Multifunction Photocopier!

by

There are different paper styles optimized and engineered for a variety of uses. The Paper you will purchase to load the copier in your office will be different than what you use to print photographs. It’s very important to choose the right paper for your copier. Below are some facts to consider when selecting a paper:

Brightness:

The brightness of the page will affect the sharpness of your text and Images. Most paper is around the 90s on this scale with less expensive copy paper coming around 92. Here at Copier Earth, our printing paper starts from 96 brights.

Shade:

Describes the tone of your paper. Differences in tone will make your white tone look warmer or colder depending upon the balance of red and blue light they reflect. Paper is no different and the balance of your shade can make a big difference in how your print turns out.

Paper Dust:

Believe it or not, paper dust is a thing and it affects the performance of your multifunction photocopier. The lower quality paper generates more dust which can result in the accumulation of debris on rollers and sensors.  This accumulation can lead and quality issues.

Weight:

Weight refers to the heaviness of each sheet of paper. The weight is commonly measured in GSM which means grams per square meter. The weight of the paper influences both how your print looks and how the page itself feels. Standard paper weight works best for offices. A downside is that lighter paper does not stand well against heat when passing through the fuser.

We have a large selection of paper here at Copier Earth.

Call us today @ 905-624-3188 and we can help you in selecting the right paper that can help you in running smooth printing operations.

Feel free to call or Contact-Us.

Why does a Photocopier Jam?

by

Multi-function Copiers are a significant part of smooth operations in many offices today. They are at the center of document management. If you own or use a copier, you must be aware of paper jamming. It is frustrating and it always seems to happen during a deadline. We have listed some reasons why photocopier jams below:

Misaligned Paper – When the stack of paper is not properly aligned, it causes a paper Jam. When adding paper, make sure you fan it and avoid overstuffing the tray. A Majority of copier technicians recommend that you should first load half ream in the tray and then the rest making sure that the bottom lot does not shift and paper is stacked properly.

Paper Dust – Paper Dust is one the major causes of Jamming in Multi-function Printers. The dust collects on rollers and sensors over time and leads to jams. Businesses try to cut cost by using cheap paper. While cheap paper might increase your savings, it is not so great for your copier as low-quality paper generates more dust. Apart from Jamming, paper dust can also cause copy quality problems

Moist paper – Make sure you use clean, moisture-free paper. Moist or dirty paper is most likely to cause jams in the photocopiers

Dirty paper trays and Rollers – Keep the paper trays clean. The dirt from the trays will make its way to the roller causing slippage and accumulation of debris on rollers resulting in Jams.

Staples and Paper Clips – When small metal objects like staples or paper clips get inside the copier, they can cause jams. Even worse, it can damage parts. Sometimes these metal objects scratch the drums or leave a cut on the fuser resulting in quality issues. In some cases, the parts need replacement which can result in a big expense and downtime for your business. Make sure to check that the paper is free of staples and small clips while scanning or copying.

A copier service provider like Copier Earth can put a stop to copier paper jam problems caused by worn parts. We have certified and experienced technicians on board who will ensure that your Multi-function copier runs smoothly.

# Why Photocopier Jams

Call us today @ 905-624-3188 and we can offer you a customized plan designed specifically for your business needs. Feel free to contact us anytime!

Disinfecting your Printer, Copier or Multifunction Device

by

The office photocopier is one of the most touched surfaces in the office. In the wake of the current pandemic, it has become essential to disinfect and clean. This applies to your multifunction photocopier as well.  Below are some of the key factors to consider while disinfecting your printer or copier:

 

  1. Make sure the device is unplugged and powered down before cleaning. Also, after cleanup before plugging in the device make sure surfaces are dry
  2. Avoid spraying cleaning agent directly onto the machine. Spray the cleaner on a lint free cloth/rag and then wipe surfaces. Avoid anything that contain bleach, ammonia or other harsh cleaning solutions (We at Copier Earth use Isopropyl alcohol to wipe down the machine). Most antibacterial wipes are acceptable in cleaning your machine. Don’t use one that is too wet though, or it could drip inside the machine.
  3. Cloth/Rags should be disposed of after each use
  4. Use only glass cleaner on scanner glass and wipe a with a lint free cloth
  5. When cleaning electronics, never use an excessively damp disinfectant wipe. If you have a damp wipe make sure to squeeze the extra liquid out before you start cleaning the copier.
  6. Never use rough paper towels or clothes to clean the glass in feeder and scanners as it may cause scratches which can lead to quality issues while scanning and copying.

# Disinfecting your Printer or Copier

Here at copier earth, Customer safety is our top priority. Our techs use PPE and approved cleaners to maintain the standards of hygiene and safety.

Call us today @ 905-624-3188!

Feel free to contact us anytime!