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Maintaining your Office Photocopier!

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Office photocopiers are an important part of smooth office operations. Almost all of us faced a time when we had to deal with a broken office copier. Here are some tips that can help you in maintaining your office copier

Warm-up

If the copier hasn’t been used for several days, it is recommended to run a few test prints before using the copier intensively. The majority of copiers when left idle for a period of time, go into sleep mode and initiate calibration mode once started up again. The machine does this to ensure that you get the most optimal quality on your next printout.

Choosing a Copier that suits your needs              

In some cases, the copiers break down because the machine is not well-suited for the demands of office members. If you have a copier that regularly breaks down, overuse could be the reason. Always remember, a cheap copier might result in repeated repairs in long run. It is always better to invest in equipment that will keep up with your growing demand.

Regular cleaning

Handle the photocopier with care. Regular cleaning of the machine’s exterior and cleaning of bypass and exit trays will help increase the life of your copier. Whenever clearing jams, be sure you retrieve all parts of the page that has jammed. Even the tiniest scrap of paper left inside the paper path can cause damage during your next copy run.

Copier Earth has maintenance plans that can be customized according to your business needs. All our maintenance plans include toner, labour, parts replacement, online troubleshooting and onsite visits. Having professional care for your equipment can extend its life by years saving you lots of money in the long run.

Call us today @ 905-624-3188 !!

We do offer Maintenance Contracts. Feel free to contact us!

Multifunction Photocopier – Inkjet or Laser?

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Covid-19 has altered the landscape of business, making multi-function devices a big part of work life today. With the increase in operations from home offices, the need for choosing the right device for your work is leaving many confused and dazed. First, it is good to know that all Multifunction Devices today have Print, Copy and Scan as a standard option. Second, unfortunately, there are a lot of companies that sell these devices. Each company has multiple options, all with different functions and costs. Finally, however, almost every Multifunctional Photocopier uses one of the two main printing technologies ( Inkjet vs Laser Copiers).

Here are some of the key differences between these technologies to help with your decision-making:

Inkjet Laser
Cost For Equipment $-$$$ $$-$$$$
Cost To Print $$$ $
Scan Option Yes Yes
Print Documents Good Best
Print Pictures Best Good
Weight Starts at 20 Lbs Starts at 30 Lbs

# Inkjet vs Laser Copiers

If you need more help deciding don’t hesitate to call. We have a very large selection and can find one to suit your specific needs.

Call us today @ 905-624-3188 Or start a chat with a live person at the bottom right of your screen. 

Our Service

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We at Copier Earth Ltd pride our self with customizing low cost service contracts for our customers.

All our machines are fully supported with a comprehensive service contract which is optional for you to take.

FREE REPLACEMENT WARRANTY comes natural with our no hassle service contract. If copier gets frequent service call for the same issue we will replace it at no cost to you.

We have 15 qualified technicians on staff, all available to help you up and going.

We include service as a part of our Lease Agreement. But if you already have your own machine reach out to us to we can maintain it through our comprehensive service contract which include consumables.

Refurbished Copiers.. Are they Worth It?

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Refurbished Photocopiers are a great value for money. The most important point is, that a refurbished copier does everything just like a brand-new copier.  Refurbished copiers are lightly used unit that goes through a very in-depth testing procedure. Therefore they get tested for functionality and defects before they are sent out for reselling or rentals. We know a lot of questions come to mind when it comes to buying used equipment. Below we elaborate on some of the key benefits of opting for a refurbished photocopier.

Cost – Refurbished copiers are way cheaper than new ones. Therefore we at Copier Earth have the option of renting them out on a monthly basis which covers all supplies and maintenance for less than a new copier. In addition, we provide photocopiers for short-term rentals for production shows and events in GTA at low cost without having to enter into a long-term commitment.

Recycling Benefits – When companies choose to refurbish Copiers, Mother Earth receives all the advantages that recycling provides. Photocopiers are mostly made of plastics and when they are disposed it adds up to global waste. Thus by choosing to buy a Refurbished copier with us you are not helping your business lower costs, but are helping the planet by reducing waste in the world.

Copier Earth is one of the largest resellers of Photocopiers in GTA. We have been in the business for 10 years and have proudly refurbished more than 10,000 Copiers.

Call us today @ 905-624-3188 !! and we can help you in choosing the best copier that suits your requirements and also gives you the best value for your money.

Please check out our Collection of Refurbished Printers or you can Contact Us for more information.

Securing your Multi-Function Copier

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Copiers today are at the center of document management in many offices because of the multiple functions they have available. For Instance printers today have features like print, copy, scan and fax as a standard. Copiers hooked to a network also have the ability to print over WiFi. Therefore using a network printer makes good business sense since companies can purchase or lease fewer machines. However, these copiers can be a liability if companies do not take steps to secure them. Here are some tips on securing your multi-function copier:

  1. Change default administrator login for the printer. This will make sure only management can make changes to the core functions of the device.
  2. Check for copier software updates. Printer manufacturers release updates for their copiers at regular intervals. Apart from adding new features, firmware updates also provide security patches to defend against vulnerabilities. These vulnerabilities can allow someone to hack your device and its functions.
  3. Ensure that your copier is covered by firewall and network security protocols. This gives additional armour to equipment and network.
  4. Implement a user authentication system to eliminate unauthorized access. Therefore only allowing people that have the right to access the device the ability to use its functions.
  5. Most copiers today come with features like secure printing. This feature is really useful when printing confidential documents,  as it needs a code before the document prints. Therefore making sure the person printing is at the device when the documents come out and not available for others to see. Additionally helping reduce the possibility of a loss of sensitive documents

Here at Copier Earth, We have experienced techs who can help in securing your multi-function copier.

Call us today @ 905-624-3188 and we can optimize document management security for you!! Feel free to Contact-Us for any query.

 

Top Remote Desktop Software?

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The Covid-19 pandemic has resulted in a surge of people working from home. With the emergence of this new setup, the need for remote desktop software has expanded. Remote desktop software or Remote access software lets you completely control one computer from another.  This means you can take the access of keyboard and mouse of the remote computer and use the computer you have a connection to just like your own. Here are our top picks for remote access software:

Chrome Remote Desktop

  • This is an extension of the chrome browser, which allows to set up remote access from any other computer running Google Chrome.
  • It offers multi-monitor support and includes a file transfer tool.
  • One of the major drawbacks of the program is that it does not offer a chat feature, which most remote desktop applications have.

AnyDesk

  • AnyDesk is a remote program with one of the simplest installation processes.
  • It also provides the capability for both file and audio transfer.
  • In addition, AnyDesk gives an option of recording remote sessions so it is easier to upload for others to watch at a later time.
  • The software updates automatically, meaning you always have the latest version.

AeroAdmin

  • It is the easiest program to use for remote access.
  • The software is quick and can be easily set up.
  • It can be installed as a potable application.
  • The program also gives the option of remotely logging off and rebooting the computer.
  • Some of the limitations include no chat support, limited connection times in the free version, no remote printing and no file transfer support in the free version.

Call us today @ 905-624-3188! and we can help you in selecting the right remote program for your office.

Top Remote Meeting Apps!!!

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The current pandemic has led to the evolution of work from home. Even though people are working from home, but employers still need to be in contact with their staff. Therefore,  the need for a dependable remote meeting app has gained prominence. A quick google search will provide you a lot of options but you have to consider a number of factors before deciding on app that suits the requirement of your business.  Here are some of our top picks from available remote meeting apps:

Zoom

It is one of the most popular video conferencing apps for businesses. The demand for Zoom saw an incredible increase during this pandemic. It is feature-rich, with various plans based on business needs and sizes. It includes a capability of up to 200 participants, unlimited cloud storage, custom email and more. #Zoom 

Google Hangouts

Hangout is usually considered to be an individual user, not as feature-rich as other commercial and another enterprise-ready service. However, for small businesses that use G Suite applications, hangouts can be an effective tool for video communication. #Google Hanouts

Google Meet

Designed for enterprise customers, Meet is an advanced version of hangouts. Google Meet is designed around scheduled video meetings among team members, with similar features to zoom like syncing calendars, a conference room and a more sophisticated user experience. #Google Meet

Go to Meeting

One of the oldest video conferencing apps, Go to the meeting has many useful features, including instant meetings and in-app meeting messaging between participants. #Go to Meeting

Microsoft Teams

Teams have been around for quite some time now. But during the pandemic, this app gained its much-deserved prominence. Being part of the office 365 suite, it is quite popular in education sectors and is slowly gaining popularity among small businesses. Just like zoom, it has the capability of up to 200 participants. Another note-worthy feature for teams is background selection. #Microsoft Teams

 

# Remote Meeting Apps

 

 

 

What’s the difference between a copier and a printer?

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Many people use the words copier and printer interchangeably and although a lot of products have both features, but there is a great difference between a copier and a printer.
 

What’s a Copier?
A copier is a device that is able to reprint and replicate an existing page that you have. You scan it and it makes exact copies of something. 

 

What’s a Printer?
A printer is a machine that is able to print text or pictures from another source – normally a computer or a series of computers that is linked to it.



Both a copier and a printer play vital roles in the success of a business. 
Although they are two different types of machines – many of them (probably most office ones) come with capabilities intertwined. If you’re looking to combine the features of both machines then you’ve come to the right place.

# Photocopier or Printer

Check out our inventory of multifunction devices for buy, lease, short-term rental and more below.
For Buying a Copier Here
For Leasing  a Copier Here
For Renting a Copier Here
Have an event? Check out our Short Term Rentals here
You can always call us @ 905-624-3188 or Feel free to Contact-Us for a free quote.

Why does a Photocopier Jam?

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Multi-function Copiers are a significant part of smooth operations in many offices today. They are at the center of document management. If you own or use a copier, you must be aware of paper jamming. It is frustrating and it always seems to happen during a deadline. We have listed some reasons why photocopier jams below:

Misaligned Paper – When the stack of paper is not properly aligned, it causes a paper Jam. When adding paper, make sure you fan it and avoid overstuffing the tray. A Majority of copier technicians recommend that you should first load half ream in the tray and then the rest making sure that the bottom lot does not shift and paper is stacked properly.

Paper Dust – Paper Dust is one the major causes of Jamming in Multi-function Printers. The dust collects on rollers and sensors over time and leads to jams. Businesses try to cut cost by using cheap paper. While cheap paper might increase your savings, it is not so great for your copier as low-quality paper generates more dust. Apart from Jamming, paper dust can also cause copy quality problems

Moist paper – Make sure you use clean, moisture-free paper. Moist or dirty paper is most likely to cause jams in the photocopiers

Dirty paper trays and Rollers – Keep the paper trays clean. The dirt from the trays will make its way to the roller causing slippage and accumulation of debris on rollers resulting in Jams.

Staples and Paper Clips – When small metal objects like staples or paper clips get inside the copier, they can cause jams. Even worse, it can damage parts. Sometimes these metal objects scratch the drums or leave a cut on the fuser resulting in quality issues. In some cases, the parts need replacement which can result in a big expense and downtime for your business. Make sure to check that the paper is free of staples and small clips while scanning or copying.

A copier service provider like Copier Earth can put a stop to copier paper jam problems caused by worn parts. We have certified and experienced technicians on board who will ensure that your Multi-function copier runs smoothly.

# Why Photocopier Jams

Call us today @ 905-624-3188 and we can offer you a customized plan designed specifically for your business needs. Feel free to contact us anytime!